Businesses in the medical field know that HIPAA (Health Insurance Portability and Accountability Act) requires all medical providers to have an email encryption solution in place, or face penalties. This requirement is a direct response to the increasing amounts of identity theft that occurs throughout the world.

Medical documentation contains excessive amounts of personal data that can be “mined” when sent over the Internet. Hackers simply intercept emails that are traveling through the web, steal or mine the information contained in the document, and let the email continue to its destination. Neither sender nor receiver ever knows that their email has been intercepted.

Most health providers have already seen that the simplest email encryption solution to use is ZixMail. ZixMail is already an integral part of the hospital system in the United States, with 1 in 5 hospitals nationwide already using this email encryption solution. Insurance providers Cigna, WellPoint, Humana, and nearly half of all Blue Cross Blue Shield providers are connected through the ZixMail system. There are over 70 million people covered by these companies alone, and all their information is safe when transmitted via encrypted mail.

When a medical organization uses an email encryption solution regularly in their business they have the ability to protect their clients, reduce loss of information, and reduce human error.

Email encryption will not require special training to use, nor will it require tracking of encryption codes. ZixMail maintains the encryption codes within their system, randomly changing them to ensure system integrity. This added benefit also reduces the amount of work that system operators will have to perform. Employess will not have to “learn” how to send encrypted emails, they simply continue sending out email as they do now, the program handles the encryption as it enters into cyberspace.

ZixMail will scan all emails and attachments before they are released onto the Internet. Encryption will be instantaneous, and the email will be released to its end recipient. Time is not a factor, and emails will not be delayed. Corporations can create further security measures by programming the system to scan for specific words, phrases or number sequences. All of these features are easy to manage and maintain. ZixMail qualifies as an encryption solution that exceeds all of the HIPAA requirements.